Switching kit

Get your families excited about the switch

A ready-to-send email, a text message and a front-desk post, plus a page to send parents to. Copy, fill in the highlighted parts, send.

Get the email See the family page

The plan

Four touches, two weeks

Schools whose families sign in fast all do the same thing: tell them early, tell them more than once, and make the first sign-in easy.

1Two weeks before
Send the announcement email
Families should hear it from you, in your words, before anything changes. Lead with what they get, and put the date in.
2The week before
Text it, and say it at class
Send the short text, mention it at the end of class, and put the front-desk post up where parents wait. Repetition is what makes it stick.
3Go-live day
Invites go out
Your families get their sign-in invite. If you're re-collecting cards, the secure card link goes out the same day. We run this with you.
4The first week
Lend a hand to anyone still getting set up
Busy weeks happen, and not everyone loves new apps. The App usage report shows who hasn't signed in yet, so you can offer a friendly hand at pickup. Usually it's just a different email on file, and fixing it at the desk takes a minute.

Step 1

The announcement email

Every benefit a parent cares about, in plain words. Fill in the highlighted parts and send it from your own email, so it comes from someone they know.

Highlighted parts are yours to fill in
Links to a tour page with real screenshots
Only promises what the app does today

Email to families

Subject: Something new for [School Name] families: our new app

Hi [School Name] families, We have some exciting news. On [date], we're moving to QuickKicks, a new system that puts everything about your family's training in one free app on your phone. Here's what you'll be able to do: • See what needs your attention at a glance. If a payment didn't go through or a form needs signing, it's right at the top of the home screen. • Use one calendar for everything. Classes, events, belt tests, private lessons and parties in one place, each labeled with your child's name. • Follow your child's progress. See the real requirements for their next belt: time at their current rank, classes attended and the skills they're working on, plus their instructor's latest assessment. • Practice at home. Where we've added videos or handouts for a technique, you'll see the ones for your child's rank. • Sign up for events right from your phone. • Handle billing yourself. Update your card, view invoices and check your membership any time. • Sign waivers and forms on your phone. No more clipboards at the front desk. • Shop for gear and gift cards. • Switch between your kids easily if more than one trains with us. • Read school announcements, so you never miss a closure or a schedule change. • Use it in English or Spanish. What's not changing: [your classes, your instructors and your membership price stay exactly the same]. Starting [date], getting in takes about two minutes: 1. Download "QuickKicks" from the App Store or Google Play. It's free. 2. Sign in with the email address we have on file for you. No password needed: tap "Email me a code." 3. That's it. Your family is already set up. Prefer a computer? Everything works in your browser too. Take a quick tour with screenshots here: https://quickkicks.app/parents Questions, or has your email address changed? Reply to this email or ask us at the front desk. See you on the mat! [Your name] [School Name]

Steps 2 and 3

The short versions

For the week before: a text that fits on one screen, and a post for the front desk, your newsletter or your school's social pages.

Text message

[School Name]: big news! On [date] we're moving to the free QuickKicks app for class schedules, belt progress, payments and forms. Download "QuickKicks" from the App Store or Google Play and sign in with the email we have on file. Quick tour: quickkicks.app/parents

Front desk or social post

New for [School Name] families: starting [date], your class calendar, belt progress, payments and forms all live in one free app. Download QuickKicks from the App Store or Google Play and sign in with the email we have on file. No password needed. Take the tour: quickkicks.app/parents

Send them here

One page that does the explaining

Every message above links to quickkicks.app/parents: a tour of the app with real screenshots, the three steps to sign in, download buttons for both stores, and answers to the questions parents ask most. It's written for parents and says nothing about pricing or software.

Open the family page What's new this fall

What makes it land

Four things that get parents signed in

Lead with what parents get

Nobody is excited about new software. Everyone is excited about knowing exactly what their kid needs for the next belt.

Say what isn't changing

Same classes, same instructors, same price? Say so in one line. It answers the question most parents won't ask out loud.

Name one place to ask

“Reply to this email or ask at the front desk” is better than a list of channels. Make it easy to get help.

Check the emails on file

Parents sign in with the email you have for them. A quick tidy-up before go-live saves most of the first week's questions.

Want help with the announcement? We'll draft it with you as part of your switch to QuickKicks.

Not on QuickKicks yet?

Book a 20-minute switch consultation. We'll map your move, import your roster and rank ladders, and run the family announcement with you.

Start free trial Book a demo

Not a martial arts school? The same platform runs gymnastics, ninja gyms, dance, swim, music, skating, climbing and racket programs, in their words rather than belts. Start with yours.