Leaving Zen Planner
Move from Zen Planner to QuickKicks in a weekend.
Zen Planner is broad and powerful, and that's exactly why a lot of single-style schools have outgrown it. We move your members, memberships, ranks, and payment history for free, and you keep Zen Planner running until you're ready to switch off.
Why schools leave Zen Planner
The patterns we hear from Zen Planner switchers
Every switch is its own story, but these come up enough that they're worth naming. If any of them sound like your Zen Planner setup, we've seen it before.
- It tries to serve gyms, yoga studios, dance schools, and martial arts schools with one product. Martial arts always feels like a layer on top, not the core.
- Belt and rank tracking is configurable, but it's a generic 'skills tracking' feature, not built around how schools actually run gradings.
- Pricing climbs as you grow and as you turn on modules. Most owners we talk to are paying for features they don't use.
- Performance is noticeably slow on staff workflow screens, which compounds during peak check-in times.
- Reporting is comprehensive but takes 10 clicks to answer questions you ask weekly.
What comes across
Your school, recognizable on day one
We bring over the things that make your school yours, regardless of which Zen Planner fields they live in today.
Members and families
Every student and guardian, linked into family accounts, with contact details and notes intact.
Memberships and plans
Your membership types, prices, and billing cycles, recreated so your roster bills the way it did before.
Belt and rank history
Current rank and promotion history come across, so nobody restarts their journey on day one.
Payment history
Past invoices and payment records, so your reporting and a member's history don't begin from a blank slate.
Attendance history
Where your current software can export it, attendance history comes too. We confirm what's includable during prep.
Waivers and documents
Signed waivers and documents transfer where they're exportable. Anything that can't, we help you re-collect.
Getting the export from Zen Planner
The exact steps for Zen Planner
You don't have to figure out where Zen Planner's export lives. Here's the path; we do the rest.
- 1
Run the member export
Reports, Member List, and export to CSV. Pick All Members with contact details, family links, and active memberships.
- 2
Run the financial export
Reports, Sales and Payments, full date range. Export to CSV. We'll match each transaction to the member.
- 3
Send us both files plus your ranks
Email them to us. Include a screenshot or note of your belt/rank ladder for each discipline. We import the rest.
Zen Planner-specific gotchas
The things we watch for on every switch
These don't break the migration. They just need a heads-up so nobody's surprised.
Skills tracking maps to QuickKicks curriculum
Zen Planner's skill checklists translate into QuickKicks curriculum items per rank. We map them so each student keeps their checked-off skills, but the structure becomes belt-shaped rather than generic.
Multi-location pricing changes shape
Zen Planner charges per-location per-member at multi-site. QuickKicks pricing is per-location flat. Most multi-location schools save real money on the move; we'll show you the actual comparison up front.
Recurring billing requires re-collect of cards
Zen Planner uses its own gateway; QuickKicks runs on Stripe Connect. Card details don't transfer for security. We send your families a one-click link to re-add their card and watch your first billing cycle.
Custom forms and waivers re-build
If you've built custom Zen Planner forms (waivers, intake), we re-create them in QuickKicks before go-live. Signed waivers transfer where exportable; anything that can't be re-collected via the parent portal in your first week.
How the switch works
Three steps, and we do the heavy part
- 1
Send us an export
From your current CRM. We handle the column mapping, whatever the headers are called. You don't reformat anything.
- 2
We import and you review
Members, guardians, memberships, ranks, and payment history land in your QuickKicks account. You check it against your roster before anything goes live.
- 3
Go live with us on call
You pick the go-live date and keep your old system running until then. We're on call through your first full billing cycle so nothing slips.
FAQ
Switching from Zen Planner, answered
Yes, but it's a one-tap action. Each family installs the QuickKicks parent app (or uses the mobile web portal) and signs in with their email. We send the announcement; you don't have to write it.
Still comparing?
See the side-by-side: QuickKicks vs Zen Planner
If you're still in evaluation mode, read the honest, feature-by-feature comparison first.
Move from Zen Planner to QuickKicks this month.
Book a 30-minute switch consultation. We'll look at your Zen Planner setup, draw the migration, and tell you honestly how it'll feel.